Business Policy
GENERAL BUSINESS POLICY: PROCEDURES AND RULES
PROCEDURES * Derive from and conform to policies but are more tactical, specific, concrete, and detailed than policies. It serves as a management control mechanism by standardizing daily operations to ensure consistent processing of recurrent tasks. It specifies how recurring tasks are to be executed and enumerate both the steps and sequence to be followed.
Procedure Steps Responsibility 1. Needs Analysis * Identify existing policies and procedures that require amendment, Policy Owner
Or will be superseded * New Policy or Procedure * Communicate with appropriate Policy Sponsor to confirm creation of new policy. Policy Owner * Advise Governance and Policy Unit, via email, of intention to develop
New policy or procedure together with: Policy Owner a) Proposed title b) Impacted policies/procedures c) Indicative timeframe for development * Policy or Procedure Amendment * Advise Governance and Policy Unit, via email, of intention to amend Policy Owner
Policy or procedure and confirm whether amendment is major or
Minor amendment * Obtain latest version of policy/procedure from Governance and Policy Governance
Unit for editing and Policy Unit
2. Consultation and Drafting * Review similar policies/procedures at other organisations, relevant
Literature and best practice Policy Owner * Identify stakeholders for consultation during development/review,
The best way to consult with them and time constraints for Policy Owner
Consultation
* Identify the impact of proposed policy/procedure changes on
Stakeholders, systems, administration and address these within Policy Owner
Drafting, or note in the implementation section of the Policy and
Procedure Request for Approval form * Draft policy and/or procedure Policy Owner * Draft or edit any supporting documentation, such as forms or Policy Owner
PROCEDURES * Derive from and conform to policies but are more tactical, specific, concrete, and detailed than policies. It serves as a management control mechanism by standardizing daily operations to ensure consistent processing of recurrent tasks. It specifies how recurring tasks are to be executed and enumerate both the steps and sequence to be followed.
Procedure Steps Responsibility 1. Needs Analysis * Identify existing policies and procedures that require amendment, Policy Owner
Or will be superseded * New Policy or Procedure * Communicate with appropriate Policy Sponsor to confirm creation of new policy. Policy Owner * Advise Governance and Policy Unit, via email, of intention to develop
New policy or procedure together with: Policy Owner a) Proposed title b) Impacted policies/procedures c) Indicative timeframe for development * Policy or Procedure Amendment * Advise Governance and Policy Unit, via email, of intention to amend Policy Owner
Policy or procedure and confirm whether amendment is major or
Minor amendment * Obtain latest version of policy/procedure from Governance and Policy Governance
Unit for editing and Policy Unit
2. Consultation and Drafting * Review similar policies/procedures at other organisations, relevant
Literature and best practice Policy Owner * Identify stakeholders for consultation during development/review,
The best way to consult with them and time constraints for Policy Owner
Consultation
* Identify the impact of proposed policy/procedure changes on
Stakeholders, systems, administration and address these within Policy Owner
Drafting, or note in the implementation section of the Policy and
Procedure Request for Approval form * Draft policy and/or procedure Policy Owner * Draft or edit any supporting documentation, such as forms or Policy Owner